Available with these plans:
Starter
Basic
Pro
Enterprise
To upgrade your Lark Plan or for more information, contact Support or your Customer Success Manager. The Lark Basic plan supports only specific countries and regions.
I. Intro
You can enable archive for tables to archive records that no longer need to be updated. Archived records can still be viewed and referenced, and up to 1 million records can be archived.
Use cases:
When an order, project, or contract is completed, its data can be archived to keep the base up to date while saving storage space. The archived data can still be checked anytime, meeting compliance requirements. Additionally, archived data can still be used in dashboards for analysis and reporting.
II. Steps
Enable archive
- Click the ⋮ icon of the table you want to archive, select Enable Archive Table, and click Enable archive table again in the dialog.
Note: You will only see the Enable Archive Table option when there are more than 10,000 records in the table. After turning on archive, the table will support up to 50,000 rows, depending on your plan. For more details on limits, see Base row limit FAQs.
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- Select records to archive.
Method 1: If this is the first time you're turning on archive, you need to first configure archiving conditions in the Archive records dialog, then click Archive.
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Method 2: If archive is already enabled, you can right-click a record in the table and select Archive Record to archive the record.
Note: If archive is not enabled, you cannot right-click to archive records directly from a table.
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View and manage archives
View archived records: Click the ⋮ icon of the table and select View Archive.
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Manage archived records:
- Filter: Enter the archive, click Filter in the upper-right corner, and configure filter conditions as needed (Left image).
- Archive records: Enter the archive, click Archive More in the upper-right corner, and configure conditions for archiving as needed (Right image).
Note: The conditions for archiving more records will only apply to records in the table and not records that are already archived.
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Exit archive: Click the ⋮ icon of the table and select Back to Records.
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Refer to archived data in the dashboard: Click Dashboard in the lower-right corner of the base, click Add Block, and select the chart type. Select the table with the archive for Data source and select the option that includes archived records for From a range.
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Unarchive records
Enter the archive, right-click the record, and select Unarchive.
Note: To select multiple records at once, select a record, hold down Shift, and select another record.
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III. FAQs