Generate Minutes for meetings

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Generate Minutes for meetings

2 min read

Available with these plans:

Starter

Basic

Pro

Enterprise

15 TB

15 TB + purchased seats × 30 GB

The above storage capacity is shared by Lark Docs, Messenger, Mail, and Minutes. To upgrade your Lark Plan or for more information, contact Support or your Customer Success Manager. The Lark Basic plan supports only specific countries and regions.

I. Intro

You can generate Minutes by recording a Lark meeting, uploading local audio or video files, or importing files from Lark Docs.

For further details, see Use Minutes.

II. Steps

Record a Lark meeting

During Lark meetings:

The host can click the ⦿ Start recording icon, or the ⦿ Start recording icon > Cloud Record on the control bar.

Participants can click the ⦿ Start recording icon, or the ⦿ Start recording icon on the control bar to request the host to start recording the meeting.

Once the meeting ends, the owner of the recording will receive the link to the Minutes from the Video Meeting Assistant bot.

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Note: For meeting events scheduled in advance, the owner of the Minutes is the event organizer. For unscheduled meetings, the owner of the Minutes is the initiator of the meeting.

Upload local files

Go to Lark Minutes and drag one or more audio or video files onto the page. Alternatively, hover over Upload in the upper-right corner and select Upload local files. Drag files to the box or click select a local file to upload your audio or video files. After you upload a file, click Add in the upper-right corner to upload more audio or video files.

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The Automatically detect file language feature is enabled in Lark Minutes by default. This transcribes audio or video files into a recognized language. If you want to change the language, select a new one in the drop-down list. Once completed, click Submit in the lower-right corner to begin uploading. You can see the upload progress of every file in the upload window in the lower-right corner of the page.

Note: The transcription feature is currently available in Chinese, English, and Japanese.

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As the files are being transcribed, you can still view other files and create new ones. Uploads that are interrupted when the network is unavailable will resume automatically when the network is recovered.

Uploaded files will appear at the top of the list on Home and automatically begin to be transcribed. Here you can view the transcription progress of current files on the list. When the status of uploaded files is no longer Processing or Transcribing, you can click to open the generated Minutes.

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Import from Lark Docs

Go to Lark Minutes and click Upload in the upper-right corner, and select Import from Lark Docs. Select all the files to import, click Next, select the language of the files, and click Transcribe. When the status of the imported files changes from Processing to Complete, the transcription will be completed and you can open the generated Minutes.

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III. FAQs

What's the maximum duration for voice-to-text transcription with Minutes?

Users on Lark Starter and Basic plans can't use the voice-to-text transcription feature of Minutes.

Note: The Lark Basic plan supports only specific countries and regions.

Users on Lark Pro and Enterprise plans follow the storage limit of their organization's quota and configuration. When the organization runs out of storage, users can't generate new Minutes files.

How long can I record a meeting to generate Minutes?

Up to 16 hours. Recordings longer than 16 hours can't generate Minutes.

What is the size limit for uploading audio and video files to generate Minutes?

4 GB.

Can I upload videos to create Minutes from mobile phone?

No. You can only upload audio and video files to create Minutes from the desktop app.

How can I improve the accuracy of the transcribed text?

The accuracy of the transcription highly depends on the audio quality. We recommend you try the following methods to improve accuracy:

When recording on a laptop, move closer to the microphone. This could also be accomplished by using headphones with a built-in microphone.

Ensure your environment is quiet. Background noise can affect audio quality.

When I upload a local file to generate Minutes, the progress stays at "Processing/Transcribing... 99%". How can I fix that?

Try either or all of the following methods:

Check if the network connection is good, or try switching to another network and re-uploading the file.

Try restarting the Lark app and re-upload the file.

It might be that your Minutes storage space has run out. Try deleting historical Minutes files to the Trash permanently, or contact the administrator to check the organization's Minutes storage space quota.

What can I do if I want to generate Minutes for local files but see an alert about too many attempts and can't upload audio or video files?

It may be because you have uploaded too many audio and video files within an hour. We recommend uploading no more than 25 files within an hour.

Try uploading again after an hour.

What should I do if my organization runs out of Minutes storage space?

The owner of the Minutes file can delete the historical Minutes files. For more information, see View and delete Minutes.

The primary administrator or administrators with video meetings management permissions can delete Minutes in the Lark Admin Console. For more information, see Admin | Manage Minutes files.

Organizations can upgrade the Lark plan for more storage, which is shared by Lark Docs, Messenger, email, and Minutes. To upgrade your Lark Plan or for more information, contact Support or your Customer Success Manager.

Starter
Basic
Pro
Enterprise
N/A
N/A
15 TB
15 TB + purchased seats × 30 GB
Note: The Lark Basic plan supports only specific countries and regions.

Why can't I submit my uploaded files?

If the Submit button is gray, you may not have selected the language for all uploaded files. You can select Automatically detect file language in the lower left corner, or select the language for each file individually. After the languages of all files have been selected, you will be able to submit them.

If a meeting at which simultaneous interpretation is used is also recorded, how many Minutes files will be generated?

After the meeting, in addition to receiving Minutes in the original language, the organizer will also receive ones in the target languages.

For example, let's say a meeting has two interpreters, a Chinese-into-English interpreter and a Chinese-into-Japanese interpreter. After the meeting, the organizer will receive the Minutes files: one in Chinese, one in English, and one in Japanese.

If I record a meeting several times, how many recordings (Minutes) will I receive after the meeting?

One. If a meeting is recorded in different time slots, the content recorded in segments will be summarized into one recording (Minutes), and only one recording will be sent after the meeting.

How can I check the size of the Minutes file generated after recording a meeting?

Members cannot view the size of the Minutes files.

Primary administrators and administrators with Video Meeting permissions can check the size of the meeting recordings in the Lark Admin Console > Product Settings> Video Meetings> Recording Management.