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I. Intro
In video meetings, you can share documents with which other participants can interact. Lark Docs, Sheets, Word, Excel, PPT, and PDF documents can all be shared.
II. Steps
Start sharing
Click Share on the bottom toolbar. Magic Share options will be on the right under Share Docs.
- Share an existing cloud document: Choose a document from the list, or search for one.
- Share a new document: Hover over Add and choose to create a document, spreadsheet, or mindnote. If you create a new document, you'll be its owner and everyone in the meeting will have edit permission.
- Share local documents: Hover over Add and click Upload New File.
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Magic Share features
Once a participant starts sharing a file, everyone in the meeting will be able to see it on their screens.
Follow the presenter
Click Follow Presenter to follow the presenter's pace when viewing the file.
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View at your own pace
You can double-click or scroll the mouse to view the shared content at your own pace. You can click Follow Presenter to see the part of the content they are sharing.
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Annotate images that you share
Notice:
- The presenter can only annotate images in the body of a Lark document. Images in comments, Board, Sheets, Slides, and MindNotes are not supported.
- Only images of JPG, JPEG, and PNG support annotation. SVG and GIF images are not supported.
The presenter can annotate the shared image in a Lark document during Magic Share to mark the important information for the participants, who follow the presenter's view and read the annotations. The participants can watch the annotation in real time, but can't annotate by themselves.
Note: This feature is only available on Lark version 7.25 or above.
To annotate a shared image:
- During a meeting, click Share on the bottom meeting toolbar and select a Lark document in the right Share Docs pane.
- Double-click an image in the document body to open it.
- Move your cursor and then click Share Annotations in the picture toolbar that appears at the bottom of the image.
- In the left toolbar, select Pen, Highlighter, Shape, and other tools to annotate the image.
- Optionally, click the Zoom out icon, the Zoom in icon, or other icons at the bottom of the image view to adjust the image size.
- If you want to save your annotation, click the Save icon in the left toolbar to download a copy to your local drive.
- Note: The annotation content will disappear once you close the annotation view if you don't save a local copy.
- Click Quit at the bottom of the image view to return to the image preview.
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Other participants can click Take Control > Share Doc to continue with the annotation.
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Zoom in and out of Magic Share documents
The presenter and other participants can click the
More icon > Zoom Out or Zoom In on the action bar to zoom in or out of Magic Share documents. By default, the zoom level is set to 100%. The display can be resized between 50% to 300%. Click Original Scale to resume the default display size.
The presenter and other participants can zoom in and out of documents on their own devices without affecting the display seen by other participants.
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Note: When you re-share or re-join the meeting, the Magic Share document will resume its default size.
Take over sharing
Click Take Control to take over sharing a file.
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You'll be prompted to confirm taking over. Once you start sharing, other participants will follow your pace when viewing the file.
Copy doc link
Click Copy Doc Link to copy the link to the file that's being shared. You can then share the link with others.
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Open Magic Share embedded Docs in a browser
When there are other embedded Docs in a Magic Share Docs, the person sharing and other participants can use the shortcut Cmd + Click (Mac) / Ctrl + Click (Windows) or right click the embedded documents, then select Open in browser to redirect to the browser. This won't affect how the participants following the person sharing browse the content.
You can also right-click an embedded document, then select Copy link to access and share the link of the embedded document without opening it.
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View current Magic Share Docs notifications
When initiating or viewing Magic Share and someone has @mentioned you, commented on your Docs, or replied to your comment, click the
Notifications icon on the sharing action bar to quickly view the notifications related to you in this Docs. Click a notification to automatically redirect to the corresponding position in the Docs, and quickly reply to messages.
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Pass on sharing
Click Pass On Sharing to have someone else take over sharing the file.
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III. FAQs