I. Intro
Lingo administrators can create and batch import new entries through the Lingo Admin Console.
II. Steps
Create an entry
Enter the Lingo Admin Console and go to Manage Entries > All Entries in the left sidebar. Click New Entry in the upper-right corner to create and publish a new entry.
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Batch import entries by using a collection table
Click Manage Entries > Batch Import in the left sidebar. Click New Table to batch import entries.
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Specify a name for the table, and then click Save. The newly created table will be listed in the Import tab.
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You can complete the following actions on the table:
- Click the Rename icon next to the table name, rename the table, and then click Save.
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- Click Manage collaborators, then search and add members to collaborate on the table. To remove collaborators, click Remove next to a member's name.
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- Click Share to copy the link for the table. You can then share the link with other members in chats. Members who receive the link will be granted edit permission.
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- Click Delete to delete the table.
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After making sure that all of the information is correct, click the title of the collection table to open the Base file that contains the table. In the Base file, you can hover over exclamation icons next to each field name to see a brief description of the field.
When filling in the template, please pay attention to the following:
- Entry name (mandatory): Specify a name for the Lingo entry, such as "Lingo" or "OKR".
- Category: The category of the entry. An entry can belong to multiple categories, but each level-one category can contain only one level-two category. Category options are automatically generated based on existing categories, and categories will not be automatically updated after the file is created.
- Alias: The full name or synonyms for the term that is being explained in the Lingo entry.
- Description (mandatory): The description of the term that is being explained in the Lingo entry. Use plain, easy-to-understand language to explain the term in the description. The recommended description length is between 10 to 100 words.
- Description image: Up to 10 images in JPG or PNG format can be added. Each image can be between 320 - 4096 pixels in height and width, and between 3 KB - 10 MB in size.
- Docs: Only links to Docs that are owned by the organization are supported.
- Related links: Provide a valid URL starting with "https://" or "http://", such as an official website or product link. Include a descriptive name that accurately reflects the content of the link. Ensure the link is fully functional.
- Related contacts: You can fill in unlimited related contacts
- Visible scope: If the visible scope field is left empty, the Lingo entry will be highlighted in chats, Docs, and search by default. If the visible scope includes chats and Docs, the entry name and all its aliases will be highlighted in chats and Docs.
- Entry contributor: You can add one contact as a contributor.
After filling in the entry table, find the collection table on the import page and click Import on the right side. You will not be able to make any edits to the table after it is imported.
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After the import process begins, you can view the import progress in the pop-up window.
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Note: On average, it takes about 60 seconds to import 100 entries.
Once all the entries have been successfully imported, you can view information about the import in Import history.
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If there are duplicate entries, incorrect entries, or other errors, they will be shown under the Import status column. Click View failed list to see the details.
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There are two possible reasons for an import failure:
- Lingo already contains an entry with the same name: Click Go process to compare the entries and to either replace the existing entry, create a new definition, or cancel importing.
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- Entries with invalid information: You can check the error details and click Generate failed entries table. Lark will add all failed entries to a new table located in Import which you can then view and edit before attempting to import them again.
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III. FAQs