Create and use a recurring event

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Create and use a recurring event

3 min read

I. Intro

For meetings that are held regularly, meeting organizers can create a recurring event with a designated meeting room. This avoids the hassle of continuously creating events and booking meeting rooms. Guests will also be able to go to a regular meeting room at a regular time to attend meetings.

Recurring events have a unique meeting ID, with the same meeting group and meeting notes in Docs, making it easy to retain relevant information. When a new member joins the event, they will also be able to read the event history and catch up on previous meetings.

II. Steps

Create a recurring event

Click Calendar on the Lark app navigation bar.

In the calendar, click the time period when you want to schedule a meeting and add the event.

Click More Options in the pop-up. Then click No repeats to open a dropdown menu and select a pattern.

In the Recurring rules pop-up, set an end date for this recurring event, which can be a specific date or Never ends (default).

Click Confirm to save the rule.

Complete other settings and click Save.

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Once the recurring event is successfully saved, a meeting ID will be generated for the current event. If you click this event in the calendar, the event card will show the meeting ID. This meeting ID will stay the same as long as the event exists, no matter what changes are made to the event (such as modifying the event information and making changes to the event guests). The event guests will be able to directly start or join meetings using this meeting ID.

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Edit a recurring event

Once an event has been successfully created, you can edit the event.

In the calendar, click the recurring event you want to edit.

Click the Edit event icon at the top of the event card.

You can choose to edit This event, This and following events, or All events.

Modify the information as needed and click Save.

According to your change, you may need to click Confirm in the pop-up or choose whether to send a notification to the guests.

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The Guest permission determines whether the participants can create meeting notes or chat group for the recurring events.

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When you add or delete guests:

Scenario	Single event	Event and future events	All events
Meeting notes	If the event has already got the Meeting Notes, the new guest will be granted permission to the Meeting Notes automatically according to the permission settings of the Meeting Notes document. If no one has created the Meeting Notes for the event, whether the new guest can create Meeting Notes depends on the guest permission settings of the event.
Existing meeting group	You can select whether to invite the new guests to the meeting group. By default, the new guests or deleted guests won't automatically enter or leave the group. They must click Enter Group on the meeting card to send a request or click Settings > Leave Group in the group. If you select Invite new guests to join the meeting group in the pop-up or the group owner has turned off Membership approval in the Invitation settings of the group, the new guests will join the group automatically. The group owner and administrators can manually add or delete guests in the group settings.	The new guests will join the meeting group automatically. The deleted guests will be removed from the meeting group automatically.
No meeting group	If the event has allowed guests to create a meeting group, the new guests can click Create Group on the event card to create a meeting group.

Share recurring events

Click the Share event icon in the upper-right corner of an event card to share it with others. The event card shows the time and date of the first event in the series.

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III. FAQs

If guests are added to a recurring event, will they automatically join the meeting group?

If you are editing a single event, newly added guests will not automatically join the group chat. That member will need to click Join Group on the event card, or the group owner/group administrator will need to manually add that member to the group. If you are editing This and following events or All events, then newly added guests will automatically join the meeting group.

If guests of a recurring event are removed from the current event, will they be automatically removed from the meeting group?

If you are editing a single event, deleted guests will not automatically leave the group chat. They will need to manually leave the group chat, or the group owner/group administrator will need to manually delete them.

If they do not leave the group voluntarily, and the group owner/group administrator does not manually delete them from the group chat, then when they click an event linked to the meeting group in the group chat, they will get a pop-up prompt, "You are not in this event, and do not have permission to see more information."

If you are editing This and following events or All events, then deleted guests will automatically be removed from the meeting group.

How can I delete a specific occurrence of a recurring event?

In the Calendar view, find the event you want to delete or remove, and click the Delete event or Remove event icon at the top of the event card.

In the pop-up window, select This event, then click Delete or Remove to delete or remove a single occurrence from the recurring event.

Who can create a meeting group and meeting notes?

It is determined by the permissions set by the event organizer for the event guests. Because the guest list is displayed in the meeting group and meeting notes, in the guest permissions section under Guests, if the event organizer selects See guest list, the event guests will be able to create a meeting group and meeting notes. If the event organizer deselects See guest list, a meeting group and meeting notes cannot be created for that event, even by the organizer.

Note: The See guest list permission is turned on by default for event guests.