Create and manage public calendars

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Create and manage public calendars

4 min read

Desktop

Mobile

I. Intro

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Version requirement: Lark version 7.7 and above

A public calendar is a calendar that all members can search for and subscribe to. Subscribers can view the details of every event in the calendar. You can create multiple public calendars to share information with your team.

II. Steps

Create a public calendar

Click Calendar > Add Calendar.

In the prompted window, select New Calendar.

Enter the basic information for the calendar, including name, color, and description.

Set the calendar availability scope in Default permissions. When the permission is not set as Private for Permissions for internal and Permissions for external, members can search for the calendar in public calendars and enjoy the corresponding role permissions.

Note: For information security, the administrator might restrict the calendar sharing permission of members. If the permission option is grayed out, contact the administrator for details.

Default permissions include the following 5 types:

Type	Description
Private	Can't see this Calendar
Guest	Can see the status of busy or free
Subscriber	Can view all event details
Editor	Can create and edit events
Administrator	Can manage the calendar (such as changing settings)

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Click Add People in the With whom to share area. You can then add members to share this calendar and also set their permissions.

Note: If you want to open the calendar only to certain members, you can set the permission as Private, and then share the calendar with others by adding them to the With whom to share list and set their permissions as appropriate.

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Click Save. You can then find this public calendar under Managing in the left side bar of Calendar.

Create an event in a public calendar

Click Create Event in the upper-right corner of the Calendar page.

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On the event details page, scroll down to the Calendar icon.

Click the drop down menu and choose a public calendar.

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Fill in the event's details and click Save.

You can also click a time slot in your calendar to create an event, select the corresponding calendar in the pop-up window and save.

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Edit and delete public calendars

Click Calendar on the left navigation bar.

Hover over the public calendar that you want to edit, and click the ··· icon> Calendar Settings.

On the Calendar Settings page, you can edit the calendar again. To delete the calendar, click Delete calendar.

III. FAQs

Why can't I see event details in a calendar I've subscribed to?

This may be because the administrator for this public calendar has given you guest permissions. Guests can only see whether time slots in the calendar are marked as free or busy, but are unable to see event names or details.

What is the difference between a public calendar and an all-staff calendar?

A public calendar can be created by any member and found or subscribed by all members. After subscription, members can view all the event details in the calendar. Members can create multiple public calendars to facilitate the sharing of information on different topics and events.

An all-staff calendar is created by the administrator. The administrator can configure the subscription scope when creating it, and members within the subscription scope automatically subscribe to it. The all-staff calendar works for scheduling events for all or part of the members, such as holidays and lectures. After the administrator creates the all-staff calendar in the Lark Admin Console, the calendar will automatically sync to the members' personal calendars.

Note: When the subscription scope of the all-staff calendar is part of the members, the administrator can set the calendar to searchable by other members, so that members outside the scope can also subscribe to this calendar through search.

How to add a private event to the public calendar?

Click Create Event in the upper-right corner of the Calendar page, fill in the event information on the Create event page, and then add this event to the public calendar.

Set the event visibility to private.

Click Save.

After it is set as a private event, users who subscribe to this calendar will not be able to see the details of this event. Only the editor or administrator of the public calendar can view the details of the private event.

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Can the Calendar display the public holidays of each country?

The Calendar cannot directly display the public holidays of each country. However, you can manually add public holidays to the Calendar using the following methods.

Method 1: Any member of the organization creates a public calendar in Lark, and manually adds public holidays to the public calendar. After subscribing to this calendar, you can view the public holidays in the Calendar.

Method 2: The organization administrator creates an all-staff calendar in the Lark Admin Console, and manually adds public holidays to the all-staff calendar. Members will automatically subscribe to the all-staff calendar and can directly view the public holidays in the Calendar.