I. Intro
You can create an event through the Lark Calendar and invite relevant contacts to participate in this event.
II. Steps
- Create an event
You can create an event in the following three ways.
Method 1: Click Calendar on the left navigation bar of Lark app, and click Create Event in the upper-right corner of the Calendar view to open the Create event page.
250px|700px|reset
- Method 2: Click Calendar on the left navigation bar of Lark app. In the Day or Week view, select any time slot under a certain date, or in the Month view, click the blank area under a certain date to open the event creation pop-up window. Click More Options in the pop-up window to open the Create event page.
250px|700px|reset
Method 3: In a single chat, click the Calendar icon in the upper-right corner, or in a group, click the View calendar icon in the upper-right corner to view other members' availability. Click the free time slot to create an event.
250px|700px|reset
- Edit event details
On the Create event page, you can fill in event information, such as event title, time, location, and so on, and you can also set recurrence rules for the event.
Add event guests
You can add event guests to the event in the following two ways.
Method 1: Search and add
Search for the contact, group, or member's email address that you need to invite in the search box, and click to add. Besides internal members of the organization, you can also search for the names, email addresses, or groups of external contacts to invite external members to the event.
Note: After inviting external contacts, the event will become an external event, and an "External" label will be displayed on the event.
Method 2: Batch add
Click the + Batch Add button on the right side of the search box to view the list of organization contacts, external contacts, or email contacts. In the list, you can select the corresponding contacts in batches.
250px|700px|reset
After adding event guests, you can view the availability status of the event guests on the right side. Click the Eye icon on the right side of the event guest's profile photo to hide or show their availability status. If this event is not mandatory for a certain member, you can mark it as optional.
You can also set event-related permissions for event guests, including whether to allow event guests to modify the event, invite others, see the guest list, or create meeting notes.
250px|700px|reset
Add a video meeting
If you want to use the Video Meeting feature for the event, click the arrow on the right side of the video meeting option. By default, it is Lark Video Meeting. If you need to use other video meetings, you can select Other Video Meetings in the drop-down menu and enter the link address of the video meeting.
250px|700px|reset
Add meeting rooms
If you want to book an offline Meeting Room for this event, you can click Add Rooms to make a reservation.
Note: The organization administrator must add meeting rooms in the Admin Console before you can make reservations.
Add meeting notes, event descriptions, or attachments
If you need to create notes for the event, or have materials to share with the participants, you can click each module to add content.
Note: The total size of the uploaded file cannot exceed 25 MB.
250px|700px|reset
- Save the event
After finishing editing the event details, click the Save button, and then click Confirm in the pop-up window. The event guests will receive the event invitation.
You can return to the calendar view, click the created event, and check the acceptance status of the event guests in the event details. If you need to know in time who has declined the invitation, you can click your profile photo, click Settings > Calendar, and select Notify me when someone declines my invitation. When someone declines, you will receive a notification from the Calendar Assistant bot.
250px|700px|reset
III. FAQs