Meetings often take up a sizable chunk of our working lives. Although most people recognize that meetings can be productive and valuable, they can feel disorganized and pointless. Nobody wants to walk away from a meeting feeling it wastes their time. You should leave with new knowledge, clear directions, and actionable tasks.
But trusting your brain to store this information just isn’t practical. You need solid, detailed records to make the most of every meeting and ensure everyone stays in the loop, including those who couldn’t make it. This is where meeting notes apps come in.
Knowing which might work best for your workflow can be difficult with so many out there. So, with that in mind, we’ve reviewed eleven great choices suitable for various needs and preferences.
What should you be looking for in a meeting notes app?
When choosing a meeting notes app, you’ll want something that makes your meetings more productive and streamlines your workflow. Of course, the app that can do this best for your team depends on your preferences and workflow requirements.
To help you decide which might be best for your team, here are some key features you could consider:
Ease of Use: An easy-to-use app means you don’t have to negotiate a steep learning curve before using its full potential. Look for the ability to capture notes quickly, a clean, intuitive interface, clear formatting options, and easy navigation.
AI Capabilities: Features such as AI-generated transcriptions, summaries, and action items can save time, free you from note-taking, and allow you to focus on the conversation.
Collaboration: Real-time co-editing, assigning action items, and built-in chat functionality make collaboration easy and ensure everyone stays on the same page.
Integrations: The ability to integrate with the other apps in your tech stack, such as project management tools, calendars, and cloud storage, is an important consideration in ensuring everything runs smoothly from the start.
Search Function: A good search function makes finding details from past meeting notes easy.
Access Control: Access control features mean only authorized people can view or edit the notes to keep all your sensitive information safe.
Syncs Across Devices: Syncing guarantees that your notes are accessible wherever you are on any device.
Audio and Video Recording: An audio or video recording of your meeting provides a reference point for discussions and decisions and enables people who couldn’t attend to stay up-to-date.
Templates: Pre-built templates for different meeting types can save time and help keep your notes organized and consistent.
Support for Different File Formats: It’s always useful for importing, exporting, and sharing notes in various formats.
10 best meeting notes apps for your company
1. Lark Minutes combined with Lark Docs: Best overall choice
Lark Suite is an all-in-one collaboration platform offering integrated tools for chat, video conferencing, documents, etc. Lark Minutes and Lark Docs are just two apps you get when subscribing to Lark Suite. These tools work together seamlessly to help you capture important details and decisions during your meetings and turn those into clear action items.
Let's break down what each tool has to offer.
Lark Minutes
Lark Minutes is an AI-powered tool that automatically transcribes audio and video recordings into searchable text. It lets you quickly organize, review, and find key points from past meetings.
Key features
AI-generated transcriptions of audio and video meetings
Automatically create summaries of meetings
Convert your transcriptions and summaries into searchable, interactive text
Search keywords for relevant sections of the transcript
Highlight points, leave a comment, or react with an emoji
Create an agenda, discussion, conclusion, and action items by selecting sections from the transcript
Edit the transcript to improve accuracy
Translate minutes from one language to another with one click
Easily share the link to your meeting notes
Lark Docs
Lark Docs is a workspace for creating, sharing, and co-editing documents. It lets you collaborate and edit in real time so your team can easily collaborate on projects.
Key features
Document creation, editing, and management
Documents sync in real time
Set up secure permission controls
Allow other team members to edit documents
Leave comments
Get notifications of comments
Insert polls, mindmaps, diagrams, and sheets
See who’s viewed the document
Store and organize docs in Lark Drive
Easily share documents
Lark Minutes and Lark Docs make a perfect meeting notes app. Firstly, you can automatically capture the meeting transcript with Lark Minutes. This provides you with a searchable, interactive document. Because it’s done automatically, meeting participants can focus on the discussion rather than taking notes.
Meeting minutes and other relevant documents can be imported into Lark Docs to be further edited and organized. Importantly, team members who could not attend the meeting have full access to everything discussed and all the relevant documents.
Integrations
Lark Minutes and Lark Docs integrate seamlessly with all the other business tools within Lark Suite.
There are also APIs to allow easy integration of Lark Suite with Jira, Trello, Asana, and Linear.
Pros
Lark Docs, Lark Minutes, and all the other tools within Lark Suite integrate seamlessly.
Lark Minutes provides an automatic transcription of meetings, meaning you can focus on the discussion instead of note-taking.
Lark automatically translates from one language to another, breaking down language barriers for global collaboration.
Cons
There’s a learning curve involved in making full use of Lark Suite’s range of capabilities.
User reviews
Lark Suite scores 4.6 out of 5 on the software review website G2. Users liked that it had so many useful features in one place. They also liked its user-friendliness and its strong team collaboration features.
Pricing
2. Microsoft OneNote: Best for teams within large organizations
For those already invested in the Microsoft ecosystem, OneNote provides a familiar interface with seamless integration with other Office apps. Microsoft OneNote is a digital notebook that makes a great meeting notes app. You can use it to keep all your meeting notes and multimedia files in one place for easy retrieval and sharing.
OneNote is part of the Microsoft 365 suite, but you can also download it as a free standalone app.
Key features
Synchronizes across devices
Intuitive interface with easy navigation
Audio and video recording
Digital ink support for handwriting and drawing
Collaborative features for real-time sharing
Powerful search function
Flexible organization with notebooks, sections, and pages
Tagging for categorization of notes
Cloud storage
Integrations
Microsoft OneNote Integrates seamlessly with other Microsoft Office Suite apps like Word, Excel, PowerPoint, and Outlook. It also integrates with several other third-party apps, including Zapier, which allows for connection with thousands more.
Pros
All features are included in the free version
It has some great organizational tools
The web clipper lets you grab articles and web content for later reference
Cons
There’s a learning curve to benefit from all its capabilities.
The Optical Character Recognition (OCR) function is limited.
User reviews
Microsoft OneNote scored 4.6 out of 5 on the software review website G2. Users liked the auto-syncing to the cloud for easy sharing and its organizational capabilities. They also like the ability to record audio and video and embed them on pages. Some users didn’t like that the mobile version lacked some features.
Pricing
Microsoft OneNote is free.
3. Evernote: Best for notes organization and powerful search
If your primary needs are capturing notes in varied formats and flexible organization, Evernote’s web clipping and tagging capabilities could make it a good fit.
Evernote is a digital notebook for capturing, organizing, and retrieving notes and documents. It lets you capture notes in various formats, including text, audio, and web clippings. This versatility makes it a great tool for taking meeting notes. You can record key points, discussions, and action items during the meeting and organize them later for easy reference.
Key features
Take notes
Attach documents
Scan images
Record voice memos
Attach tags for easy organization
Web Clipper allows you to take clippings from any web page
Access your notes on any device
Share notes with others
Integrations
Evernote’s integrations include Google Calendar, Google Drive, Gmail, Slack, and Microsoft Outlook.
Pros
It’s easy to organize notes with tags.
There’s an excellent search function.
The OCR feature converts handwritten notes and scanned documents into searchable, editable text.
Cons
The free plan is very limited
It isn’t primarily a collaboration tool, and there’s no shared real-time editing
User reviews
Evernote scored 4.4 out of 5 on the software review website G2. Users like that it’s easy to use, and you can keep all your notes well-organized in one place. Users didn’t like the recent price increases and the limitations of the free plan.
Pricing
4. Obsidian: Best for customization with plugins
Obsidian could be worth exploring for a completely customizable note-taking experience with the ability to link ideas. It offers a unique approach to knowledge management by helping you capture ideas and link them together, creating a web of information. Obsidian best suits teams with a specific need for complex, interconnected note-taking.
Key features
Note-taking using Markdown
Links between notes for creating a network of knowledge
Local storage
Hundreds of plugins are available for more capabilities
Graph view to visualize note connections
Support for embedding audio, video, and PDF files
Version history to track changes over time
Community-driven development with active user forums
Themes and custom CSS for a personalized appearance
Integrations
Many Obsidian plugins, such as Google Calendar, Trello, Todoist, and Toggl Track, are available for third-party integrations.
Pros
The free version has all core functionalities.
It’s highly customizable, with hundreds of available plugins and themes.
A thriving online community offers support, advice, and plugin recommendations.
Cons
Obsidian has limited native sharing capabilities. Services like Dropbox or Google Drive allow you to share files externally, or paid plugins offer improved sharing and collaboration within Obsidian.
There’s a steep learning curve due to its extensive customization options and the use of Markdown.
User reviews
Obsidian scored 4.9 out of 5 on the software review website Capterra. Users liked its customization and local storage options. Users didn’t like the lack of the ability to collaborate in real time.
Pricing
5. Joplin: Best for high-security meeting notes with encryption
Joplin is an open-source app designed for note-taking and task management that can work well as a meeting notes app. It lets you capture text, images, and even code snippets during your meeting so you can make a detailed record of the discussion. It also has great organization features, which allow you to search notes and easily revisit specific points or decisions later.
Key features
End-to-end encryption for data security
Open-source and free-to-use
Synchronizes via Joplin Cloud, Nextcloud, Dropbox, or OneDrive
Choice of rich text or Markdown language
Web clipper for browsers to save web content
Supports images, videos, PDFs, and audio files
Offline access to notes
Easy organization with notebooks and tags
Task management with to-do lists
Attach files to notes
Cross-platform support
Powerful search function
Plugins and customizable themes available
Integrations
Joplin integrates with popular cloud storage services like Nextcloud, OneDrive, and Dropbox, so you can securely sync your notes across devices and access them from anywhere.
Besides this, it doesn't offer a vast array of pre-built integrations, but it has a plugin for connecting to calendars, task managers, and other tools.
Pros
It’s easy to set up and use.
You can store files locally for offline access.
The app is free
Cons
There’s no handwriting recognition or OCR.
There’s no free trial for Joplin Cloud.
User reviews
Joplin scored 4.8 out of 5 on the software review website G2. Users liked its ease of use and organizational structure. Users didn’t like the cost of Joplin Cloud, which they felt was too expensive.
Pricing:
The Joplin app is free, but you have to pay to store your files on the Joplin Cloud.
6. Fireflies.ai: Best for automated transcription of meetings
If your team wants to prioritize participation over note-taking during meetings, Fireflies.ai could provide a solution.
Fireflies.ai is an AI note-taking assistant that automatically records, transcribes, and organizes your meeting conversations in real time. This leaves you free to focus on the discussion while Fireflies generates an accurate and searchable record, which you can save and share with your team.
Key features
Automated meeting transcription
AI-driven insights and summaries
Real-time note-taking
Identifies actionable items within the transcript
Integration with conferencing platforms such as Zoom, Microsoft Teams, and Webex
Advanced search capabilities
Collaborative note-taking and commenting
Customizable keyword triggers
Audio and video recording storage
Integrations
Fireflies.ai integrates with multiple third-party apps, including Google Calendar, Zapier, Zoom, HubSpot, and Salesloft.
Pros
It’s easy to set up and use.
It automatically produces summaries of meetings, highlighting key points and takeaways.
It automatically produces an action item list at the end of the meeting.
Cons
The AI transcripts can occasionally be inaccurate.
It’s more expensive than many other meeting notes apps.
User reviews
Fireflies.ai scored 4.7 out of 5 on the software review website G2. Users particularly liked the ability to search transcripts using keywords and the timestamp function. Users didn’t like the occasional inaccuracy of AI transcripts and summaries.
Pricing
7. MeetGeek: Best for meeting summaries and actionable insights
MeetGeek is an AI meeting assistant that automatically records, transcribes, and summarizes meetings.
It integrates with popular video conferencing platforms and automatically captures audio, generates transcripts, and summarizes key points. MeetGeek also integrates with project management tools and transfers action items from the meeting into your project workflows.
Key features
Automatic transcription of meetings
Real-time note-taking
AI-generated meeting summaries
Identification of actionable items within the transcript
Integration with video conferencing tools
Searchable transcripts
Shared meeting notes
Customizable summary templates
Audio and video recording
Participant analytics
Integrations
MeetGeek offers native integrations with popular tools like Google Drive, Slack, Trello, Google Calendar, and Outlook. It also integrates with Zapier, connecting thousands of additional apps.
Pros
MeetGeek’s AI-generated meeting transcripts provide many benefits, such as time savings, increased accuracy, and searchability of the transcript.
AI-generated meeting summaries also save time and give you a better understanding of the main points raised.
The user-friendly interface minimizes the need for training and makes it easy to get started.
Cons
Transcripts and summaries may need editing before sharing.
The basic plan has fewer features, limited storage, and less transcription time.
User reviews
MeetGeek scored 4.7 out of 5 on the software review website G2. Users liked that meeting minutes, notes, and insights were available immediately after a meeting was finished. They also said that there was good customer support. Some users mentioned a lack of support for languages other than English.
Pricing
8. Tactiq: Best for AI meeting summaries
If your team values a simple and browser-based approach to capturing key takeaways, Tactiq could be a good choice.
Tactiq is a Chrome extension and web app, a real-time AI meeting assistant. It works alongside existing video conferencing platforms like Zoom or Google Meet, providing live transcription, summaries, and analysis without needing direct integration.
Key features
Automatic transcription of meetings in Zoom, MS Teams, Google Meet
Speaker identification
Time stamps
Highlights and action items tagging during meetings
Integration with Google Calendar
Saves transcripts and notes directly to Google Docs
Collaborative note-taking
Keyword search in transcripts
Export options for sharing notes
Engagement analytics
Real-time updates for participants joining late
Integrations
Tactiq integrates with multiple third-party apps, including Google Docs, Confluence, Quip, Notion, Slack, and Asana.
Pros
The user-friendly interface makes it easy to use and get started straight away.
The transcript includes speaker identification and time stamps.
AI summaries of your meetings give you a better understanding of the main points of the meeting.
Cons
There’s no screen recording, only audio.
It has fewer comprehensive features than some other options.
User reviews
Tactiq scored 4.4 out of 5 on the software review website G2. Users liked the AI summary, which captures the main points of the meeting, and they liked that it easily integrates with other apps. Users disliked that Tactiq only provides basic analytics, such as actionable insights.
Pricing
9. Fellow.app: Best for action items and feedback
Fellow.app is a meeting notes app with tools for agenda planning, real-time note-taking, and action item tracking. Fellow.ai is the AI component within the Fellow.app platform, which acts as an AI-powered meeting assistant. It automatically generates summaries and highlights action items from your meeting.
Key features
Easy agenda creation
Live note-taking during meetings
Task assignments from notes
Shared feedback
Ready-to-use meeting templates
Syncs with your favorite calendars
Keep tabs on tasks and actions
All your meetings are in one place
Works across all devices
Integrations
Fellow.app has multiple third-party integrations, including Asana, ClickUp, Dropbox, Google Calendar, Google Drive, and Zapier.
Pros
Fellow.app provides an AI-generated recording and transcription of your meetings.
There are good feedback and collaboration features.
Lots of integrations are available.
Cons
Not all integrations are available on the free plan.
The number of features can make it seem complex at first.
User reviews
Fellow.app scored 4.7 out of 5 on the software review website G2. Users liked the ability to create actions and assign them to team members. They also said there was good customer support. Users didn’t like that there was no recording or transcription provided with the free plan.
Pricing
10. Notion: Best for organizing information
Notion is an all-in-one workspace platform. Its flexibility and customization options make it a good choice as a meeting notes app for teams of any size. One of its best points is building organized, interconnected databases of all your notes and information. The customizable templates are another great feature that allows you to tailor your meeting notes to fit your team’s workflow needs.
Key features
Integrated task management
Customizable templates for team meeting agendas
Collaborative workspace with real-time editing
Organize meeting notes with tags
Embedded calendars for scheduling
Linking between notes for easy reference
Markdown support
File attachments
Commenting and discussion threads for feedback
Access control for privacy and security
Cross-platform availability
Integrations
Notion offers multiple integrations, including Slack, Webex, Google Drive, Dropbox, and Zoom.
Pros
The user-friendly interface makes it simple to use once everything’s set up.
It’s easy to keep your information organized.
There are a lot of useful features available with the free plan.
Cons
Notion has no recording or transcription capabilities.
The initial setup can be complex due to the range of options.
User reviews
Notion scored 4.7 out of 5 on the software review website G2. Users liked the ability to organize their information and the calendar feature for scheduling. Some users would have liked more tutorials to learn the app more quickly.
Pricing
Lark Suite: a tool for more productive meetings
Lark Suite is a productivity superapp that provides all the features of Lark Minutes and Lark Docs, among many more.
It integrates a whole suite of workplace tools on one platform, providing a central hub for teamwork and communication. Features include real-time chat, video conferencing, and document collaboration, allowing teams to stay connected and work on projects simultaneously.
Lark Suite also integrates features like cloud storage, calendars, and task management so you can track projects from start to finish. Multiple tools are included, so you won’t need to subscribe to many separate apps, saving you significant subscription costs.
Workflows are more efficient, too, as there’s no need to switch from app to app. It’s all seamlessly integrated on one platform.
You can use many of the features included in Lark Suite to run more effective meetings. Besides all the features of Lark Minutes and Lark Docs we’ve already discussed, many other Lark tools can help boost the efficiency of your meetings.
Lark Messenger: This real-time chat feature lets you prepare for meetings by sharing agendas, documents, and talking points. It also lets you have quick discussions or clarifications during the meeting itself.
Lark Calendar: Lark’s centralized calendar allows participants to check availability and book meetings directly within Lark Suite.
Video Conferencing: Built-in video conferencing with screen sharing, live captioning, and Lark’s in-app translation allows for easy collaboration and communication between teams, wherever they’re located.
Task Management: Lark Suite's task management tools allow you to create and assign action items directly within the meeting.
Cloud Storage: Lark Drive gives you easy access to shared files, so you don’t waste time looking for important meeting documents.
Lark Minutes and Lark Docs: The perfect meeting notes app
Choosing the right meeting notes app can help you get so much more out of your meetings and make it much less likely that you’ll walk away feeling that it's all wasted time.
The tools we’ve discussed provide a range of features and capabilities, not all of which you might want or need right now. But if you’re leaning towards a tool that'll provide you with all the necessary functions of a good meeting notes app and scale with your business, it’s hard to beat Lark Minutes and Lark Docs.
Not only that, with Lark, you get a whole suite of seamlessly integrated tools for the pric
