Collaboration has evolved beyond office walls and watercooler chats. Remote and hybrid work environments are no longer just temporary solutions—they’ve become the foundation of how most teams operate. Whether your colleagues are scattered across time zones or just working from home a few days a week, collaboration tools for remote teams can make all the difference in keeping projects on track and teams engaged.
Modern collaboration isn’t just about video calls or shared documents. It’s about creating seamless workflows that make teamwork feel natural, no matter where your team members are located. With the best technology, you can foster creativity, improve efficiency, and ensure every team member feels connected—even when they’re miles apart.
In this blog, we’ll explore and break down the best collaboration tools for remote teams in 2025—solutions built to help businesses of all sizes manage projects, communicate effectively, and thrive in this new era of work.
The growing trend of remote work
The rise of remote work has significantly transformed business operations. According to research, it was found that 76% of employers in Singapore now have policies allowing employees to work remotely two to four days a week, up from 54% in 2023. Additionally, another study indicates that nearly 58% of Americans can work from home at least part-time. This shift has pushed companies to adopt communication tools for remote teams to stay connected and maintain productivity.
Image source: mckinsey.com
With more teams spread across different time zones, having the best remote collaboration tools is essential. These tools foster communication, accountability, and efficiency, ensuring remote workers can collaborate just as effectively as in-office teams.
Choose the best collaboration tools for remote teams
Collaboration tools offer numerous features. However, not every tool will suit your team's needs.
Here are some important factors to consider when selecting collaboration tools for remote teams:
Team Size and Budget: Assess the number of users and your budget limitations when reviewing pricing plans.
Features and Functionality: Determine which features are essential for your workflow, such as high-quality video conferencing, real-time document collaboration, project management capabilities, and time management tools.
User-Friendliness: Opt for tools with intuitive interfaces to reduce onboarding time and enhance user acceptance.
Integrations: Ensure that the tools can integrate with your current software ecosystem to prevent data silos and improve workflow efficiency.
Security and Data Privacy: Select tools that emphasize strong security practices to safeguard sensitive information.
Scalability: Think about future growth and choose tools that can adapt as your team grows.
In addition to the above, check that the collaboration tool gives you the support you need to start projects, kickoff meetings, and organize your remote teams. For example, you can use hundreds of free templates from Lark, including:
Best collaboration tools for remote teams at a glance
10 best collaboration tools for remote teams in 2025
1. Lark (Best all-in-one collaboration tool for remote teams)
Image source: Lark
Lark stands out as an all-in-one super app designed to integrate every aspect of teamwork into a single platform. In a remote environment where switching between multiple tools can hinder productivity, Lark eliminates this inefficiency by combining messaging, virtual meetings, document collaboration, file sharing, project management, and workflow automation.
Key features
Chat privately or in groups, @mention colleagues, send files, add custom bots, and more in Lark Messenger. You can also schedule messages to be sent to colleagues in different time zones.
Co-create documents with multiple members at the same time in Lark Docs. Your team can also comment, @mention colleagues, and track document updates in real time.
Hold audio and video calls at any time. Share your screen or document, or collaborate on an interactive whiteboard during meetings. Lark Meetings also supports translation, meaning you can chat effortlessly with colleagues or clients overseas.
Create calendars, view when your colleagues are busy, and quickly schedule meetings with Lark Calendar. Changes you make to scheduled meetings are automatically synced with other attendees.
Streamline project management through Lark Base, designed to organize projects, gather data, and complete tasks. Project managers can assign tasks, set up automation, sync progress in real time, and add views including Gantt, Kanban, Gallery, and more.
Lark can translate over 100 languages into 24 target languages for messages and documents.
Limitations
Lark has a wide variety of advanced features. However, you may need to visit Lark's YouTube channel and the Lark Help Center to master all the features.
While Lark integrates with many tools, some users may find that certain tools are not yet supported.
Pricing
Free forever. Paid plans start at $12/month per user.
Rating
G2: 4.5/5
Capterra: 4.5/5
2. Google Workspace (Best collaboration tool for the Google ecosystem)
Image source: m.io
Google Workspace, previously known as G Suite, is a suite of collaboration tools for hybrid teams that has become a go-to solution for remote teams. It seamlessly integrates tools like Gmail, Google Drive, Google Docs, and Google Meet to create an ecosystem that enables teams to stay connected and work efficiently from anywhere. If your remote teams are already familiar with Google products, this suite provides a natural extension to their workflows.
Key features:
Real-time collaboration on documents, spreadsheets, and presentations. Ideal for remote collaboration.
Works seamlessly with Gmail, Google Calendar, Google Drive, and other Google products.
Secure cloud storage and sharing via Google Drive.
Reliable and high-quality video conferencing with Google Meet.
Limitations:
Limited project management features.
Storage capacity can become costly as files accumulate.
Pricing:
No free plan. Paid plans start at $7.20/month per user.
Rating:
G2: 4.6/5
Capterra: 4.5/5
3. Slack (Best communication tool for remote teams)
Image source: pcmag.com
When it comes to fostering communication and connection among remote teams, Slack has become a household name. Known for its intuitive interface and chat functionality, Slack is one of the best communication tools for remote teams. In a remote work environment where clear and timely communication is critical, Slack’s ability to create channels for specific topics, projects, or teams ensures that discussions stay focused and productive.
Key features:
Organized messaging with channels and direct messaging.
Powerful integrations with third-party apps like Zoom, Trello, and Google Drive.
File sharing and searchable message history.
Slack Connect for cross-company collaboration.
Limitations:
Over-reliance on messaging can lead to information overload.
Pricing can be high for larger teams.
Pricing:
Free plan available. Slack pricing starts at $7.25/month per user.
Rating:
G2: 4.5/5
Capterra: 4.7/5
Check out the best communication tools for remote teams in 2025.
4. Trello (Best visual task management tool for remote workers)
Image source: startupstash.com
For remote teams juggling multiple tasks and workflows, Trello offers a visual and intuitive way to manage projects and organize work. Built with remote collaboration in mind, Trello uses customizable Kanban boards to help teams track progress, assign tasks, and keep everyone aligned. Its drag-and-drop interface and easy-to-use features make it ideal for remote teams looking for a straightforward way to manage their workflows and stay on top of deadlines.
Key features:
Drag-and-drop interface for managing tasks which is easy to master.
Customizable boards, cards, and lists to help visualize action items.
Integrations with tools like Slack, Google Drive, and Zapier.
Easy-to-use mobile app for teams on the go.
Limitations:
Not ideal for managing complex projects.
In terms of collaboration tools, Trello may lack some features you’d expect, such as real-time communication and co-editing documents.
Pricing:
Free plan available. Paid plans start at $5/month per user.
Rating:
G2: 4.4/5
Capterra: 4.5/5
Need a task management tool? See the 5 best free task management tools for 2025.
5. Zoom (Best video conferencing tool for remote teams)
Image source: Zoom
In the world of hybrid collaboration, Zoom has become synonymous with virtual meetings and video conferencing. For remote teams looking to maintain face-to-face communication despite physical distances, Zoom provides a reliable platform for HD video and audio calls, webinars, and collaboration. Its intuitive interface and powerful features like screen sharing, breakout rooms, and meeting recordings make it a favorite among remote teams for everything from daily standups to large-scale virtual events.
Key features
High-quality video and audio for virtual meetings.
Breakout rooms for smaller group discussions. Ideal for brainstorming.
Webinar hosting features.
Screen sharing and recording options.
Limitations
There have been concerns about privacy and safety.
While Zoom checks boxes for virtual meetings and remote communication, you will need to look elsewhere for project management and other collaboration features.
Pricing
Free plan available. Paid plans start at $13.33/month per user.
Rating
G2: 4.5/5
Capterra: 4.6/5
6. Microsoft Teams (Best collaboration tool for the Microsoft ecosystem)
Image source: ntiva.com
For remote teams seeking a comprehensive collaboration tool, Microsoft Teams delivers a robust platform that integrates communication, file sharing, and productivity tools into one workspace. Designed to work seamlessly with the Microsoft 365 ecosystem, Teams ensures that remote workers can chat, hold video meetings, and collaborate on documents without leaving the platform. Similar to Google Workspace, if your remote teams are already familiar with Microsoft products, this suite might be what you need.
Key features
Deep integration with Microsoft Office legacy products like Word, Excel, and PowerPoint.
A variety of meeting features such as screen sharing, breakout rooms, live captions, and real-time reactions.
Translate text into more than 100 languages.
Robust security features.
Limitations
Microsoft Teams offers limited options for customization. Users face restrictions in visually branding or personalizing their Teams interface.
The free version of Teams comes with limited features. To access the full range of features, you need to subscribe to Microsoft 365, which can be a major investment.
Pricing
No free plan. Prices start at $4/month per user.
Rating
G2: 4.7/5
Capterra: 4.6/5
7. Asana (Best remote team management software for complex projects)
Image source: g2.com
For remote teams managing complex projects, Asana provides a powerful, user-friendly collaboration platform to break down tasks and track progress. With features like task assignments, deadlines, and multiple project views, Asana makes it easy for remote teams to stay organized and aligned, no matter the size of the project. Its ability to integrate with other tools and automate repetitive tasks ensures that remote teams can focus on what matters most.
Key features
Task assignments, deadlines, and progress tracking.
Multiple project views (list, board, calendar).
Automation tools for repetitive tasks, helping your team become more efficient.
Integration with over 100 apps, allowing you to keep the tools you love.
Limitations
Steep learning curve for new users that may require training sessions.
Limited features in the free plan may not appeal to remote teams.
Pricing
Free plan available. Prices start at $10.99/month per user.
Rating
G2: 4.3/5
Capterra: 4.5/5
8. Miro (Best brainstorming and whiteboard collaboration software for remote teams)
Image source: pinterest.com
Remote teams often face challenges when it comes to brainstorming and creative collaboration, but Miro bridges the gap with its online whiteboard platform. Designed to facilitate visual thinking and team creativity, Miro offers a virtual canvas where remote teams can brainstorm, map workflows, and create diagrams in real time. Its intuitive interface and pre-built templates make it easy for teams to collaborate from anywhere, enabling productive ideation sessions even in a remote setting.
Key features
Intuitive canvas for brainstorming and diagramming with your team.
Pre-built templates for workflows, mind maps, and more.
Real-time collaboration for remote teams.
Integrations with tools like Slack and Trello.
Limitations
Can get overwhelming and messy for large-scale projects.
Unlike other remote collaboration tools, features such as video calls are still in beta testing.
Pricing
Free plan available. Prices start at $8/month per user.
Rating
G2: 4.7/5
Capterra: 4.7/5
9. Monday.com (Best project management software for remote teams)
Image source: capterra.com
For remote teams that need flexibility and customization in their project management tools, Monday.com provides a visually engaging platform that adapts to diverse workflows. With its customizable dashboards, time-tracking capabilities, and automation features, Monday.com empowers remote teams to streamline their processes and stay on top of their projects. Whether you’re managing a marketing campaign or coordinating a product launch, Monday.com provides the tools needed to keep remote teams aligned, ensuring that everyone is on the same page, no matter where they work.
Key features
Customizable dashboards and workflows.
Time tracking and reporting features.
Automation tools for repetitive tasks.
Integrations with apps like Zoom, Slack, and Google Drive.
Limitations
To get the most out of Monday, you need the Pro plan. However, it’s likely a large financial investment for some teams.
Compared to Trello, Monday might be overwhelming for teams new to project management tools.
Pricing
Free plan available. Prices start at $9/month per user.
Rating
G2: 4.7/5
Capterra: 4.6/5
10. ClickUp (Best productivity and project management platform for remote workers)
Image source: clickup.com
ClickUp is a collaboration tool designed to meet the diverse needs of remote teams. With features like task management, time tracking, and document collaboration, ClickUp eliminates the need to juggle multiple tools, making it an ideal choice for remote teams seeking a centralized solution. Its highly customizable interface allows teams to create workflows tailored to their specific needs, while integrations with over 1,000 apps ensure seamless connectivity.
Key features
Customizable task views (list, board, calendar).
Built-in docs, goals, and time tracking.
Integrations with over 1,000 apps.
Highly customizable for different remote collaboration workflows.
Limitations
Complexity can be daunting for new users.
Occasional performance issues with large projects.
Pricing
Free plan available. Pricing starts at $7/month per user.
Rating
G2: 4.7/5
Capterra: 4.5/5
Final thoughts on collaboration tools for remote teams
Having the right collaboration tools for remote teams is key to success. While many tools offer great features, Lark stands out as the ultimate choice for remote teams.
Unlike other tools that require juggling multiple apps, Lark combines messaging, meetings, document collaboration, project management, and scheduling into one seamless platform. With features like real-time document co-creation, scheduled messages for global teams, built-in meeting translations, and powerful project management tools, Lark simplifies workflows and eliminates inefficiency.
By saving time and reducing complexity, Lark empowers remote teams to collaborate effortlessly and stay productive. Ready to transform the way your remote team works? Start using Lark today and experience the ultimate all-in-one collaboration super app.
Collaboration tools for remote teams FAQs
What are the best collaboration tools for remote teams?
The best collaboration tool depends on your team’s specific needs. However, Lark is an outstanding choice for remote teams seeking an all-in-one platform that combines messaging, virtual meetings, document collaboration, project management, and scheduling. For teams focused solely on project management, tools like Trello or Asana can also be effective, but they lack Lark’s comprehensive functionality.
Are there any free collaboration tools for remote workers?
Many collaboration tools for remote teams offer a free plan, such as Slack, Zoom, and Trello, but with limited features. However, Lark’s free version stands out with its robust functionalities, including 100 GB of cloud storage, real-time document collaboration, integrated messaging, project management tools, and virtual meeting capabilities—all without requiring an upgrade to a paid plan.
How to manage remote teams?
Here are some tips on how to manage remote teams in your company:
Set clear goals: Clearly define roles, tasks, and deadlines to keep remote workers aligned.
Communicate regularly: Schedule team meetings and one-on-ones to stay connected and address issues.
Encourage transparency: Create an open environment where team members share updates and challenges.
Track progress: Monitor tasks and provide feedback to keep the team on track.
Provide remote training: Set up remote training for remote teams when you introduce new processes or employees to the department.
Build team morale: Organize virtual activities and team building for remote teams to maintain a sense of connection.
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