View the creator, owner, and collaborators of a document

I. Intro​

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Notice: Instructions in this article apply to all document types in Lark Docs, including Docs, Sheets, Base, Slides, MindNotes, and uploaded files.​

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There are three roles in Lark documents: creator, owner, and collaborator.​

When you create a document, you are both the creator and the owner. You can transfer the ownership of a document to another member of the organization. They will become the new owner, but you will still be the creator.​

As a document owner, you can assign manage, edit, or view permission for a specific user, which turns the user into a collaborator. This is one way to share documents.​

This article explains how to view the creator, owner, and collaborators of a document. ​

II. Steps​

View the creator​

1. Open the document, click the ··· icon in the upper-right corner, and select Document Details.​

2. In the Document details window, you can view the creator under Overview.​

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View the owner​

Method 1:​

1. Open the document and click Share in the upper-right corner.​

2. The owner's profile photo will be visible. Hover over the profile photo to view the owner. If the document has multiple collaborators, more than one profile photo will be visible. The owner's profile photo will be the leftmost profile photo.​

Method 2:​

1. Open the document, click the ··· icon in the upper-right corner, and select Document Details.​

2. In the Document details window, you can view the owner under Overview.​

View collaborators​

1. Open the document and click Share in the upper-right corner.​

2. Click the profile photo area to the right of Invite collaborators to view a list of collaborators. Here you can see all collaborators for the document and their permissions.​

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Note:​

• If you see a message that states you do not have permission to manage collaborators, it is likely due to the permission settings of the document. Contact the owner and ask them to assign permission to you. ​

• If the document is stored in a wiki space or My Document Library, you may see two tabs in the collaborator list: Current page and its sub-pages and Current page only. You can select either one to view the collaborators.​

• For more information on adding and managing collaborators, see Share documents.​

• Users within the link sharing range will be able to view or edit the document after receiving a link and opening the document, but they will not appear in the list of collaborators. For more information, see Share your document through a link.​

III. FAQs​

How do I check my permissions?

• If you cannot access a document, it means you have no permission for the document.​

• If you can access a document, open the document and hover over Share in the upper-right corner to view your permissions for this document. If you are the document owner, you will see the current link sharing range. ​

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Is the document creator always the owner?

The document creator is not necessarily the owner. When a new document is created, the creator automatically becomes the document owner, but the creator can transfer the ownership to someone else. Once the ownership is transferred, the new owner can modify the original owner's permissions. Therefore, the document creator is not necessarily the document owner and does not necessarily have all permissions for the document.​

Once a document is shared with external users, how do I know whether external users are accessing or have accessed my document?

Open the document. To the left of Share, you can see the profile photos of the users who are currently viewing the document. You can click a profile photo and view the information displayed on the profile page to determine whether they are an external user.​

When you hover over the profile photo of a user, and Guest User [Number] or Lark User [Number] is displayed, this means that they are an external user. However, you will not be able to see their specific identity because they are not logged in to a Lark account or due to their organization's privacy permission settings.​

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To view which external users have accessed a document, open the document and click the ··· icon > Document Details > View History and look for users labeled as External.​

Note: If a user has turned off Show view history and Show my identity (Show me in real-time) in privacy settings, the user's profile photo will not be displayed when they view your document, and they will not be recorded in View History. Therefore, you will not be able to know whether they are accessing or have accessed your document.​

You can share your document by adding external collaborators or setting an access password to restrict the scope of external users who can access your document.​